An office can send one daily meal list while expecting one invoice to a company or coordinator. Decide who places the order, who receives meals and who pays. Those roles are not always the same person.
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Tiffin Service & Daily Delivery: DAM App Full Tutorial
Watch DAM’s tiffin and daily-delivery tutorial to understand the app workflow alongside this guide. For planning topics such as pricing, menus and marketing, use the article’s examples; the video demonstrates the app rather than every business process.
Also watch: Daily subscription billing and monthly statements. This related tutorial uses milk and newspaper examples.
Explore more tutorials on the DAM YouTube channel.
Confirm the commercial arrangement
Agree meal price, minimum or expected quantity, delivery point, cutoff, service days, payment cycle and the authorised contact for changes. Confirm the actual billing customer and document requirements before sending the first invoice.
Some offices pay centrally. Others only coordinate delivery while employees pay individually. Use separate customer accounts for individual payers; do not charge the company account and each employee for the same meals.
Maintain a dated order confirmation
Record the daily quantity approved by the authorised contact. Save revisions with the time and effective date. A standing quantity is useful for planning, but check holidays, attendance changes and special events before cooking.
For a fictional centrally paid order, 18 lunches on Monday and 22 on Tuesday at ₹80 produce 40 meals and ₹3,200 in charges. The total should reconcile with accepted daily quantities, not a monthly assumption of 20 meals every working day.
Keep delivery lists separate from billing identity
An employee list may help distribute meals at reception. It does not mean every employee should become a debtor in your ledger. Keep private employee details out of the invoice unless needed and agreed.
Record shortages, rejected quantities or an accepted correction on the relevant date. Resolve the disputed quantity with the coordinator before finalising the period statement.
Use DAM for the account workflow
Use the correct payer's account and appropriate meal quantities in DAM. Recurring billing can represent a stable schedule; review variable office counts before generating or sharing final documents. Verify tax and invoice requirements with the office and your accountant rather than assuming every office order has the same treatment.
Match receipts to the account and billing period. A transfer from the company should not also be entered as separate employee payments.
Related: delivery register, monthly bill format and billing disputes.
Download DAM and test one office account with two variable daily quantities.